✨ AI Dashboard aggregates live data across every Q-Bits module — FPO operations, accounting, inventory, and procurement — into one operational view.
FPO Members
0
Across all entity types
Net Cash Position
KES 0
From GL cash accounts
Stock Value
KES 0
Inventory on hand
Open Purchase Orders
0
Pending fulfilment
Module Health
🌾 FPO Management
—
📒 Accounting
—
📦 Inventory
—
🛒 Procurement
—
🔐 Access Control
—
Cross-Module Flow
🌾
FPO Payment
Net to farmer
📒
GL Entry
Auto-posted
📦
Stock Update
Produce in
🛒
Reorder
If low stock
✅ Every FPO produce payment auto-posts to the General Ledger and every value-addition batch consumes raw inventory automatically.
Recent Cross-Module Activity
✨ AI-generated insights from pattern analysis across FPO, accounting, and inventory data. Refreshed automatically as new data is recorded.
Critical Alerts
0
Warnings
0
Resolved (7d)
0
Active Alerts & Anomalies
Total Users
0
Active
0
MFA Enabled
0
Suspended
0
System Users
🛡️ Roles define module-level and branch-level access. The FPO module respects these roles for member, payment, and compliance data visibility.
Roles & Permission Matrix
Access & Authentication Audit Log
Total Debits
KES 0
Total Credits
KES 0
Journal Entries
0
From FPO Module
0
Auto-posted
📒 Entries tagged FPO Auto are posted automatically from FPO payments, deductions, and bonuses. Manual entries can be added with + Journal Entry.
General Ledger — Journal Entries
Chart of Accounts
Profit & Loss
Balance Sheet
Trial Balance
Bank Balance (Books)
KES 0
Bank Statement Balance
KES 0
Unreconciled Items
0
Bank Transactions
Total SKUs
0
Total Stock Value
KES 0
Low Stock Items
0
From FPO Batches
0
Linked produce stock
📦 Items tagged FPO Linked are auto-updated whenever a Value Addition batch advances stages.
Stock Items Register
Warehouses & Collection Centres
Stock Movement Log
Active Suppliers
0
Total Spend YTD
KES 0
Pending Verification
0
Supplier Register
Open POs
0
Total PO Value
KES 0
Pending Delivery
0
For FPO Inputs
0
Purchase Orders
Purchase Requests
Total Members
0
All types
Individual Farmers
0
Smallholder + Commercial
Cooperatives / Groups
0
Cooperative + CIG + Corp
With Nominees
0
Beneficiary designated
All
Individual
Cooperative
Group/CIG
Corporation
Farmer / Organisation Register
🔍
Active Loans
0
Total Disbursed
KES 0
In Arrears
0
Fully Repaid
0
Loan Types Offered
Input Loan (Fertilizer / Seeds)
Seasonal inputs, deducted from produce payment
Emergency Loan
Short-term, up to 3 months, requires guarantor
Development Loan
Farm improvement, 6–24 months
Education Loan
School fees, repaid over 12 months
Group / CIG Loan
Disbursed to group, guaranteed collectively
Repayment Policy
Interest Rate
Applied per annum on reducing balance
Grace Period
No repayment required in first month
Auto-deduction from Payment
Monthly instalment deducted from produce payment
Arrears Threshold
Flagged after 2 missed monthly payments
Maximum Exposure
No member may hold 2+ active loans simultaneously
Loan Register
Total Processed
KES 0
Pending Approval
0
Via M-Pesa
KES 0
Via Bank
KES 0
💡 Gross payment is reduced by all pending cost deductions for the member. Net pay is what reaches the farmer's M-Pesa or bank account.
Payment Register
Total Deductions
KES 0
Input Costs
KES 0
Loan Recoveries
KES 0
Transport Levies
KES 0
Pending Application
KES 0
Deduction Type Configuration
Input — Fertilizer / Seeds
Actual cost per delivery cycle, per member
Input — Feeds / Chemicals
Livestock input costs deducted from milk payments
Loan Repayment
Calculated monthly instalment from loan module
Transport Levy
Per KG of produce delivered to collection centre
Processing Fee
% of gross payment, applied at payment run
Membership / Annual Fee
Fixed annual levy, deducted once per year
Water / Irrigation Levy
For irrigated farm members only
Custom Deduction
Configurable per FPO, any amount or rule
Deduction Rules
Multiple Deductions per Farmer
All pending deductions applied at next payment
Deduction Limit per Payment
Max deductions cannot exceed 70% of gross
Automatic Processing
Deductions auto-applied when payment is processed
Deduction Audit Trail
Every deduction linked to invoice or loan ref
Member Notification
SMS sent to farmer on deduction application
Deduction Reporting
Per-member and aggregate deduction reports
Deduction Records
Total Awarded
KES 0
Total Paid Out
KES 0
Pending Payment
0
Eligible Members
0
Bonus Types & Eligibility Rules
🌾 Volume Bonus
Member delivers ≥ 500 KG in a season
Bonus = (Total KG − 500) × KES 2.00/KG excess
⭐ Quality / Grade Bonus
≥ 80% of deliveries graded Grade A or better
Bonus = Total Grade-A KG × KES 3.50/KG premium
🏅 Loyalty Bonus
Continuous active membership ≥ 3 years
Bonus = Years × KES 500 flat award
📅 Seasonal Dividend
Post-harvest distribution based on share of produce delivered vs total FPO deliveries
Dividend = (Member KG / Total FPO KG) × Dividend Pool
⚡ Early Delivery Bonus
First 30 days of season, incentivises early delivery
Bonus = KES 1.00/KG delivered in first 30 days
👥 Referral Bonus
Per new active member referred and verified
Bonus = KES 300 per successful referral
Bonus Distribution Rules
Cooperative Dividend Compliance
Seasonal dividends must comply with by-laws and Commissioner for Cooperatives requirements
Approval Workflow
All bonuses require manager sign-off before payment release
Payment Channels
M-Pesa B2C immediate, or bundled into next produce payment
Historical Tracking
Full season-by-season bonus history per member
Bonus Reporting
Season summary, type breakdown, member-level reports
Member Notification
SMS confirmation on bonus award and payment
Tax Compliance
Bonuses above KES 20,000 flagged for withholding tax
Bonus Records
Active Batches
0
Raw Input
0 KG
Processing Costs
KES 0
Est. Revenue
KES 0
Production Pipeline — 7-Stage Processing Flow
🌾
Raw Intake
Weigh & log
⚖️
Grading
Quality sort
⚗️
Processing
Active
📦
Packaging
Pending
🏷️
Pricing
Value set
🔍
Quality Check
QA/QC
🚛
Dispatched
To market
Processing Types Supported
☕ Coffee — Wet Milling
Pulping, fermentation, washing, drying
☕ Coffee — Dry Milling
Hulling, grading, sorting, bagging
🍃 Tea — Orthodox & CTC
Withering, rolling, fermentation, drying
🥛 Milk — Pasteurisation
Heat treatment, packaging, cold chain
🌽 Maize — Milling
Dehulling, milling, sifting, packaging
🥑 Avocado — Pack House
Grading, waxing, boxing, cold storage
Cost Components Tracked
Labour Cost
Casual and permanent staff during processing
Energy / Fuel
Electricity, generator, fuel per batch
Packaging Materials
Bags, cartons, labels, shrink wrap
Water & Utilities
Water used in washing and processing
Raw Produce Cost
Price paid to farmers per KG × raw input
Value Uplift %
Auto-calculated: (finish price − raw price) / raw price
Value Addition Batch Register